Custom software for growing businesses
Custom softwarebuilt for your business,so you can focus on growth.
We build systems that handle the follow-ups, admin and repetitive work your team does by hand. Fixed price, live within two weeks, and you own everything.
30 minutes. You'll leave knowing what's worth automating first, whether you work with us or not.
Order #1042 entered from email
checked against the price list
Invoice INV-219 reminder sent
second reminder, 14 days overdue
Quote follow-up sent to Northgate Co.
stops automatically if they reply
New client onboarding started
welcome email and checklist sent
2 items flagged for your team
a person stays in control
Straight answers.
If something isn't worth building, we'll tell you.
Fixed price, agreed up front.
You see the cost in writing before any work starts.
You own everything.
Code, automations and accounts stay with you, documented, so anyone can take them over.
Live within two weeks.
Most systems are built, tested and live within two weeks. Larger systems take longer, and we'll agree the timeline with you in the proposal before we start.
The problems we fix
Sound familiar?
Most growing businesses don't have a people problem. They have a time problem. Here's what owners tell us most.
“I spend my evenings on admin instead of growing the business.”
The owner ends up as the most expensive admin assistant in the company.
We take the repetitive work off you and your team, so your time goes on growth.
“New inquiries slip through because we're too busy to reply quickly.”
A slow reply often means the job goes somewhere else.
Every new inquiry gets an instant, personal reply, day or night, and a polite follow-up until they respond.
“We're always chasing late payments.”
Cash sits outstanding while someone remembers to follow up.
Reminders go out on a schedule you choose and stop the moment the customer pays or replies.
“We enter the same details over and over in different places.”
Orders, invoices and customer records all live somewhere different.
Details are entered once and kept in sync across your tools automatically.
“My team is flat out, but hiring someone else isn't the answer right now.”
Much of what keeps them busy is routine work.
Systems take the routine work off them, so the same team gets more done.
What we build
Systems that save time and help you grow
Every system is built around your business, your tools and the way your team already works. Most fall into two groups.
Save your team time
Acme Supply
Purchase order attached
Order and data entry
Orders, forms and documents read from emails and PDFs and entered into your system automatically.
Result: No more retyping the same information.
Invoice chasing
Polite reminders go out on schedule and stop the moment a customer pays or replies.
Result: Get paid faster without the awkward chasing.
12
open orders
3
overdue
2
need review
Reporting and dashboards
One page showing what's open, what's late and what needs attention, plus a weekly summary in your inbox.
Result: Know where things stand without asking around.
Help your business grow
Day 0
Quote sent
Day 3
Follow-up
Day 7
Replied
Quote and inquiry follow-up
Every quote and inquiry gets a timely follow-up until there's an answer.
Result: Win more of the work you already quote for.
Customer reactivation
Past customers get a timely, personal check-in or reorder reminder, so they come back to you first.
Result: More repeat business from customers you already have.
Harborview
Northgate Co.
Custom CRM
Every lead, quote and customer in one place, built around your process and connected to the tools you already use.
Result: Nothing slips through the cracks.
Not sure which one you need? On the first call we work out which system would make the biggest difference.
Example
See one in action
Here's what happens when a new inquiry comes in.
New inquiry arrives
from your website, email or phone
Instant, personal reply
sent within a minute, day or night
Key questions answered
what they need, when and where
Call booked or quote started
straight into your calendar
Added to your system
with every detail logged
Your team takes it from there
with a summary of the inquiry
A person stays in control
If they don't reply, polite follow-ups continue until they do. Example only. Every system is built around your own process and tools.
How it works
How it works
From first message to a working system in about two weeks.
- 01
Tell us what's slowing you down.
Send a quick email or book a call. Tell us which jobs your team does by hand and roughly what that's costing you.
- 02
Discovery call (30 minutes).
We walk through a normal week in your business and find the work that's eating the most time. Whether or not we end up working together, you'll know what's worth automating first.
- 03
Fixed-price proposal.
Before we touch anything, you get it in writing: the system we'll build, what it will handle, the price and the date it goes live.
- 04
Build.
We build it on top of the tools you already use and keep you updated along the way, with a preview you can try before launch.
- 05
Two rounds of testing.
Your team tries it on real day-to-day work and tells us what to adjust. Two rounds of testing and changes are part of every project.
- 06
Launch and handover.
We show your team how to use it and give you written documentation. It all runs in your own accounts, so it's yours to keep.
The founder
Meet the founder
Jacob Tofts
Founder
I studied at the University of Leeds, where my dissertation looked at how generative AI changes the way people make decisions. It left me with one firm belief: technology should work with your people, not replace them.
I also host The Signal Ahead, a podcast where I talk to business owners about how they built and run their companies. One theme kept coming up: time. Owners are stretched thin, and AI came up again and again as a way to win some of that time back.
That's where Sharp Lift comes in. We build custom software around how your business already works. This lets your team spend less time on work that eats into your time and revenue, and more time on the work that grows your business.
I work directly with every client, from the first call to handover.
Who it's for
Who it's for
A good fit if...
- You're a growing business, and the owner can make the decision.
- Your team loses hours every week to admin, chasing and data entry.
- You know some of that work could run itself, but no one's had time to set it up.
- You want it built around how you already work, not another tool to learn.
- You see it as an investment in growth, not just a cost to cut.
- Your team is happy to share feedback while we build and test.
Who this isn't for
We'd rather be honest up front than waste your time. If these sound like you, now probably isn't the right moment.
- You're looking for the lowest price or an off-the-shelf template.
- The system would cost you more than it saves.
- You're not prepared to invest in your business.
- You want it done with no input from your team.
- You're hoping software will fix a process that doesn't work yet.
- You'd rather not share access to the tools we'd need to connect.
- You need it running by next week. Doing it properly takes about two weeks.
We keep our client numbers small so every business gets proper attention.
Questions
Questions people ask before they call
Get started
Book a free call
30 minutes. We'll go through where your team loses time each week and work out what's worth building first. No preparation needed.
Prefer email? Reach us at jacob@sharpliftai.co.uk.